Privacy Policy

Privacy Statement

Batangas State University - The National Engineering University is committed to protecting your personal data privacy in accordance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (DPA).

We detail the manner in which we process your personal data and provide a separate privacy notice in an appropriate format and manner whenever we collect personal data through other channels (e.g., through this Survey System or during events where participants' personal data is collected through registration forms according to Batangas State University's mandate).

In all instances, we assure you that the processing of your personal data will strictly adhere to the provisions of the DPA, following the general data privacy principles of Transparency, Legitimate Purpose, and Proportionality.

Batangas State University Survey System Privacy Notice

This Privacy Notice pertains to the Batangas State University's Survey System, which enables us to collect and process your personal information through digital forms.

Personal Data Collected and Manner of Collection

We collect the following personal data from you when you manually or electronically submit your responses:

• Name
• Email Address
• Age
• Sex
• Contact Number
• Campus
• Rank (for faculty/employees)
• Year Level (for students)
• Course (for students)

Survey System Usage

This digital platform is used by respondents to submit survey responses and feedback to Batangas State University.

Basis, Use, and Purpose for Processing of Personal Data

While your consent may be solicited to process your personal data, there are instances where we can process personal data without your consent, such as when processing is mandated by law or allowed under specific provisions of the DPA.

Your personal data is utilized for the following purposes:

• To document and process survey responses within Batangas State University, enabling us to address feedback appropriately and use the information to improve university services and functions.
• To provide timely updates and advisories relevant to university activities and events.
• To comply with legal obligations to which Batangas State University is subject, including compliance with Gender and Development Laws in the Philippines as part of our commitment as a state university.
• To fulfill functions of public authority relevant to Batangas State University's mandate.

Disclosure of Personal Data

Personal data processed by Batangas State University is not shared with any third party unless such disclosure is mandated by law.

Risks Involved

Risk refers to the potential of an incident resulting in harm or danger to data subjects or the organization. We implement adequate physical, technical, and organizational security measures to protect your personal information's confidentiality, integrity, and availability. However, certain risks such as cyberattacks, malware, and unauthorized access are inherent in any digital environment.

Data Protection and Security Measures

We safeguard your personal information through a combination of organizational, physical, and technical security measures, designed to protect against unauthorized access, alteration, or destruction.

Storage and Retention

Personal data is stored on secure servers and is retained only for as long as necessary to fulfill the purposes outlined in this privacy statement, unless a longer retention period is required by law.

Disposal

Physical records are shredded and digital files are securely deleted once no longer needed.

Rights of a Data Subject

Under the DPA, you have rights including access to your personal data, rectification, erasure, and the right to object to data processing. You may contact our Data Protection Officer to exercise these rights.

Changes to the Privacy Notice

We reserve the right to modify this privacy notice at any time. All changes will be posted on this page and, where appropriate, notified to you by email.

Feedback on our Privacy Notice

For suggestions or comments regarding our privacy notice, please contact our Data Protection Officer at the provided details.

Date last updated: 27 April 2024